Pentos External Training Solution (PETS)

Are you interested in a seamless solution tracking external training requests and completions in SAP SuccessFactors? Then it is time to learn more about the Pentos External Training Solution (PETS).

Benefits for your use cases

This end to end process is complimented by integrated reporting capabilities allowing you to analyze companywide training completions, costs, training effectiveness and trainee satisfaction. PETSacee allows you to invest more resources for strategic planning rather than dealing with time consuming data entry activities.

In SAP SuccessFactors Learning, external training requests are managed with the External Request Form (SF-182). The functionality is limited and designed to meet US customer use cases.

To give you full flexibility in terms of fields, business logic and currencies, Pentos has built an extension for SuccessFactors that provides major benefits compared to the standard solution:

Multiple fields
Multiple currencies
Multiple languages
Multiple/Flexible workflows (EC customer have full leverage to use the workflows where as Non-EC customer are limited to EP)
Cost Tracking (Training and Travel costs)

Solution

Training request

The Employee (EE) initiates a request for an external training. The employee inputs all required information e.g. training title, training cost, etc.

Submitting the request triggers an approval process and email notification to the first step approver

Approval process

The first and second level approval are able to Approve/Reject the request along with the possibility to comment. Upon approval, an email is sent to notify the employee.

Learning Completion and Learning History

Upon training completion, the Employee (EE) triggers an approval request. The first level approver must approve the completion before it moves to the employee’s Learning History. The available completion statuses are: COMPLETED, NOT-ATTENDED, WITHDRAWN.

Reporting

Learning Administrators can download the “Approval Status Report for External Training Requests” (CSV format).

The Learning History report can be utilized to track all completion activities (e.g. withdrawn, completed).

Insights / Examples

Prerequisites / Information

https://www.sapappcenter.com/apps/23065#!overview

Pentos ASSET inquiry

Please contact us free of charge and without any obligation