Document Generator

Fully integrated with SAP SuccessFactors

Automate the creation, management, and distribution of HR documents directly within SAP SuccessFactors. Generate documents with live system data, manage templates centrally, and streamline approvals with integrated digital signatures - all without IT dependency.

  • Core HR
  • Talent Management
  • Document Automation
  • Workflow Management
  • Cross-Industry

What you get

Automated document generation with live SAP data

Create HR documents directly from SAP SuccessFactors with automated population of employee and process data. Eliminate manual copy-paste work, reduce errors, and accelerate workflows across the entire employee lifecycle - from recruiting to employee changes and performance management.

Brand consistency, compliance & digital approvals

Maintain corporate identity and formatting standards with centrally managed templates and predefined rules. Every document reflects your brand and compliance requirements, while integrated digital signature providers enable secure, fully traceable, and faster approvals directly within SAP SuccessFactors.

HR ownership without IT dependency

Empower HR teams to create and manage templates independently in Microsoft Word or Google Docs using a comprehensive token set. No complex scripting. No IT bottlenecks. Faster updates and greater flexibility for your HR operations.

In short:

  • Automate HR document creation with live SAP SuccessFactors data
  • Extend Employee Central, Recruiting, Performance & Goals, and more
  • Manage templates in Word or Google Docs without IT involvement
  • Ensure consistent formatting and brand alignment
  • Integrate digital signatures for secure, compliant approvals
  • Centralize document workflows across the employee lifecycle
  • Built on SAP Business Technology Platform
Work natively in SAP SuccessFactors.
Work natively in SAP SuccessFactors.

Operate directly within SAP SuccessFactors using live system data. No external middleware or APIs required, ensuring up-to-date information, smooth performance, and no extra maintenance during SAP releases. Users stay in their familiar interface, boosting adoption and reducing training.

Manage templates flexibly.
Manage templates flexibly.

Create and maintain templates in Word or Google Docs with a comprehensive token set. Automatically pull employee, position, and process data into documents. Support multilingual templates and brand alignment without IT support, enabling fast updates when policies or formats change.

Automate and scale document generation.
Automate and scale document generation.

Generate documents automatically for events such as hiring, promotions, or reviews, or run high-volume actions for hundreds of employees in one go. Ensure accuracy and consistency while reducing processing time for large HR actions, replacing repetitive manual document creation.

Integrate digital signatures.
Integrate digital signatures.

Integrate with leading providers like DocuSign or Adobe Sign to route documents directly for secure, compliant signing. Shorten approval cycles, reduce paper-based processes, and support remote or hybrid work scenarios without leaving SAP SuccessFactors. Ensure full traceability of approvals.

Seamless Document Generation in the People Profile
Seamless Document Generation in the People Profile

Integrate Document Generation directly into the SAP SuccessFactors People Profile. Employees can easily create and download HR documents like confirmations or letters within ESS scenarios, enhancing user experience and reducing HR workload.

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All features

Find further details and information directly in the SAP Store.
 

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Customer review
 

“… Imagine having all important tasks and information bundled in one central place. That’s exactly what makes the experience for our managers so intuitive during performance reviews or the hiring process — they are guided seamlessly through the entire workflow. With Pentos Action Boards, we were able to make our processes significantly more efficient and increase manager satisfaction, as all relevant content is visible at a glance and practical deep links guide them directly to the required actions.

— Cornelia Ippers, Principal Expert and Digital Employee Experience, MERCK

Get in Touch –
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Pentos has 20+ years experience in running, building and implementing architectures with Best Practice Packages. For small/medium sized companies to complex enterprise deployments in global enterprises.
 

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